RigLedger — cost per mile & load profit for owner-operators

Your cost per mile

Total cost per mile

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every mile you turn, loaded or empty

Cost per LOADED mile

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what your deadhead really costs you

Break-even rate / loaded mile

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walk away from anything below this

Enter your miles below to see how deadhead changes the number.

Fixed cost / mile

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Variable cost / mile

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Cost per working day

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Total annual cost

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Profit target (on top of your draw)

Amount

Rate / loaded mile to hit that

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Your owner’s draw is already a fixed cost below, so this target is profit above paying yourself. Every number on this page is an assumption you can edit — none of them are industry averages.

Utilisation — how much you actually roll

Average miles per week (loaded + empty)

Total odometer miles, not just paid ones.

Weeks worked per year

Default 50 — assumes 2 weeks off. Editable.

Days worked per week

Default 5. Drives cost per day.

Deadhead — % of total miles

Empty miles ÷ total miles. If you don’t track it, 10% is a starting guess — replace it.

Miles per day assumed

Default 500. Used to estimate days on a load if you leave that blank.

Driving hours per day assumed

Default 11, the FMCSA driving limit. Editable.

Fixed costs

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These happen whether the wheels turn or not. Monthly first, then the bills you pay once a year — those are divided by 12 and the split is shown.

Monthly

Annual — amortised ÷ 12

Variable costs

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These only happen when you roll. Fuel is entered as MPG and price per gallon because those are the two numbers you can actually change.

Average MPG

Diesel $ per gallon

Fuel = — per mile. Use your all-in average pump price. IFTA settlements belong in permits & filing below.

Tires — $ per set

Tires — expected miles per set

= — per mile

Oil / PM service — $ each

Miles between PM services

= — per mile

Maintenance & repair reserve — $ per mile

What you set aside for brakes, clutch, DPF, tow bills. Put a real number here or the first breakdown eats your year.

Tolls $/mi

Scales $/mi

Lumpers $/mi

Averages, for planning. On the Load check tab you enter the real amounts for that trip instead.

Driver pay — if you are not the one driving

Driver ¢ per mile

Driver % of gross

Factoring fee — % of gross

Dispatch fee — % of gross

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Where every cent goes

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enter a rate and the miles

Type the rate, the loaded miles and your deadhead to the pickup. That is all it takes.

Walk away below

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break-even on this lane, per loaded mile

Counter-offer — ask for this

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hits your profit target

The load

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Rate offered

Loaded miles

Deadhead miles to pickup

Days it ties you up

Leave blank and RigLedger estimates it from your miles-per-day.

Hours (optional)

Used for profit per working hour.

Money on the load — surcharges, accessorials, fees

Fuel surcharge, if quoted separately

Leave at 0 if the rate is all-in.

Detention you expect to collect

Income. Only count what you will actually bill and get paid.

Tolls on this run

Lumper you will pay

Other trip costs (scales, wash-out, permits)

Fees on this load

Factoring Dispatch

Use my per-mile toll/scale/lumper averages instead of the amounts above

Lane & broker — for your records and the P&L

Origin

Destination

Broker

Pickup date

Notes

Every dollar on this load

The numbers

Saved loads

Swipe the table sideways →

Date	Lane	Miles	Gross	$/loaded mi	Net	Net/day

No loads logged yet Check a load above and press Save this load. Once a few are in, the P&L tab rolls them up into a month you can print for an accountant or a lender.

Period profit & loss

Gross revenue

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Revenue / loaded mile

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Net profit

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Total miles

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Deadhead

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Profit / total mile

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Profit / day driven

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P&L

Net profit by week

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Each bar is one week’s net profit after a pro-rata share of your fixed costs.

Plan vs actual

Printable report

Which document

The summary is the sheet you tape to the dash. The statement is the one an accountant, a lender or a factoring company asks for — and it never carries your costs or your break-even rate.

Business name

MC / DOT number

Contact line

Logo

Pro. Stored on this device only.

“Download PDF” opens your browser’s print dialog — choose Save as PDF as the destination. Nothing is uploaded; the file is made on your machine.